Terms of Business

DRAFT — NOT CONTRACTUAL TERMS. This working outline is not an approved agreement or an offer. Final terms must be reviewed for the actual business and agreed with customers before use.

Business identity — to complete

[Proprietor’s legal name to confirm], trading as Vision Fleet, a sole trader business based in Sheffield. Business/service address, email, telephone and VAT status: [to confirm where applicable].

Project scope and acceptance — to agree

Define how quotations are issued and accepted, the systems and vehicles included, locations, responsibilities, exclusions, assumptions and how changes to the work are authorised. Do not insert unapproved contractual commitments.

Pricing and payment — to agree

Confirm quotation validity, VAT treatment where applicable, payment dates, deposits if used, invoicing, expenses, and any cancellation or rescheduling arrangements. No charges or payment periods have been approved in this draft.

Vehicle access and site responsibilities — to agree

Set out vehicle availability, safe access, site permissions, customer-supplied information and equipment, and the process where access or vehicle condition affects planned work.

Completion, support and warranties — to agree

Define inspection and handover, reporting of concerns, support arrangements, workmanship terms and the distinction between installation work and hardware manufacturer support. Do not promise warranty periods or outcomes until approved.

Liability, insurance and disputes — professional review required

Obtain appropriate review of liability provisions, exclusions, insurance references, dispute handling, governing law and jurisdiction. Do not exclude rights or liabilities that cannot lawfully be excluded.

Approval checklist

Complete all business details, confirm commercial processes, obtain appropriate legal review and make sure each accepted quotation references the approved version. Approved date/version: [to confirm].