Privacy Policy

DRAFT — NOT APPROVED FOR USE. This working notice must be completed against the actual enquiry process, service providers and data practices before launch.

Who is responsible

Vision Fleet is a sole trader business based in Sheffield. Data controller: [proprietor’s legal name to confirm], trading as Vision Fleet. Business address, contact email and telephone: [to confirm].

Information supplied through enquiries

The project form requests contact and company details, role, project type, technology, vehicle numbers and types, locations, timeframe and project details. Confirm any additional information collected through email, telephone, hosting logs or analytics. Please avoid sending unnecessary sensitive personal information.

Purposes and lawful bases — to confirm

Document the purposes and applicable lawful basis for each activity: responding to enquiries, preparing quotations, arranging field work, managing customers and keeping required business records. Marketing, if introduced, needs its own assessment and appropriate choices.

Recipients and overseas transfers — to confirm

List the actual hosting, form, email and other service providers that receive or process personal information. Confirm safeguards, access arrangements and any international transfers. No processor list has yet been verified.

Retention and security — to confirm

Set and document retention periods or criteria for each record type, together with the security measures actually used. Do not publish unverified promises about storage, deletion or security.

Your rights

Depending on the circumstances, UK data protection law provides rights including access, correction, erasure, restriction, objection and portability. Where processing relies on consent, consent can be withdrawn. Confirm the contact route and request-handling process before approving this notice. People may complain to the Information Commissioner’s Office.

Review before launch

Complete the identity and contact fields, map actual processing, confirm processors and transfers, set retention criteria and check the final notice against the business’s practices. Approved date: [to confirm].